Compliance that holds up when the auditors arrive.
Seraphic Consulting helps small and mid-size government contractors build accounting systems, controls, and compliance programs that withstand government review, so you can win the work with confidence.
Compliance gaps tend to surface when the stakes are highest.
A contract award is on hold
The government wants to review your accounting system before it signs, and you are not sure it will pass.
Your annual cost filing is due
The incurred cost submission is complicated, and a late or incomplete one can hold up payment on current invoices.
An audit finding landed
Auditors flagged weak controls or missing documentation, and you need a credible fix fast.
New security rules apply
Your contracts now carry cybersecurity requirements, and you need to know where you stand.
Services sized for small contractors
Fixed-scope projects when you need a specific problem solved, or part-time ongoing support when you need an experienced hand on the function.
Accounting System Readiness
Get ready for the government's pre-award review of your accounting system (Standard Form 1408) before it delays an award.
- Readiness assessment against the review checklist
- Timekeeping, cost segregation and job costing fixes
- Written policies and procedures
Indirect Rates and Incurred Cost Submissions
Build defensible overhead and indirect rates and prepare the annual cost filing that cost-reimbursable contracts require.
- Indirect rate structure and budgets
- Incurred cost submission preparation and review
- Unallowable cost screening
Internal Controls and Audit Readiness
Design, document, and test the controls auditors expect to see, and respond to findings with a clear corrective plan.
- Risk assessments and control documentation
- IT general controls reviews
- Audit findings remediation and auditor liaison
Cybersecurity Compliance Readiness
Understand which defense cybersecurity requirements apply to you and close the gaps before an assessment.
- CMMC Level 1 and NIST SP 800-171 gap assessments
- Scoping where sensitive contract data lives
- Remediation plans and policy writing
Fractional Controller and Compliance Officer
Senior oversight of your contract accounting and compliance a few hours a month, without a full-time salary.
- Monthly close review and contract profitability
- Compliance calendar and filing deadlines
- Point of contact for auditors and contracting officers
Process Improvement
Streamline finance and compliance workflows with Lean Six Sigma and Agile methods, so the work gets faster and less error-prone.
- Process mapping and waste removal
- Agile delivery for compliance projects
- Metrics and dashboards that leaders use
Defined scope and transparent pricing at every stage
Free call
A 30-minute conversation about your contracts, deadlines, and the problem in front of you.
Assessment
A focused review of where you stand, with findings ranked by risk and urgency.
Fix and document
Hands-on remediation: policies, procedures, system setup, and the evidence auditors ask for.
Stay ready
Optional ongoing support so the next review, filing, or audit is routine.
Meet the founder
Donna L. Scales founded Seraphic Consulting to give small government contractors the compliance expertise usually reserved for large firms.
With 20+ years of experience in federal audit, accounting, and compliance, Donna has served as controller and assistant controller at defense and IT services contractors, prepared companies for government audits, and built a federal compliance and internal audit function from the ground up. She knows the regulations, and she knows what it takes for a lean team to meet them.
She holds an MBA and is a Certified Information Systems Auditor (CISA), Certified Defense Financial Manager (CDFM), and Certified Internal Controls Auditor (CICA), with Lean Six Sigma Green Belt, Scrum Master, and CMMC Level 1 Assessor credentials. Based in the Washington, DC region, Donna serves contractors locally and nationwide.
Schedule a consultation
Tell us a little about your situation and we'll set up a free 30-minute call. No obligation, just an honest read on what you need.
Prefer email? dscales@seraphic-inc.com